VETASSESS
NAATI certified translations for a VETASSESS skills assessment
VETASSESS assesses a broad range of professional, general professional and trade occupations. Its reviewers compare the qualification against an Australian equivalent and then test whether the employment history is closely related to the nominated occupation, so both document sets must be complete and consistent.
Short answer
Qualification certificates, academic transcripts, employment reference letters and payment evidence that are not in English must be lodged with an English translation alongside a copy of the original. Where the translation is produced in Australia, the NAATI certification format is the one Australian bodies recognise most readily; VETASSESS publishes its own requirements and they should be checked before ordering.
Who this applies to
- Applicants in professional and general professional occupations
- Trade occupation applicants assessed through the VETASSESS trade pathway
- Points-test applicants who need employment years verified
- Applicants with qualifications issued in more than one country
Documents that usually need translating
| Group | Typical documents | What to watch |
|---|---|---|
| Qualifications | Degree or diploma certificate, complete academic transcript, grading scale explanation | Include every page, including the reverse where the grading system is printed. |
| Employment references | Letters on company letterhead stating duties, dates, hours and the signatory's position | Duty statements are compared with the nominated occupation description. |
| Payment evidence | Payslips, salary bank credits, tax records, social security statements | Third-party evidence corroborates the reference letter. |
| Identity | Passport photo page, name-change certificate, marriage certificate | Needed where names differ between qualification and employment records. |
How the work runs
- 1
Read the current VETASSESS document rules before ordering
Each authority publishes its own translation and certification format, and those rules change. Open the current document checklist on the VETASSESS site and tell us which format is required — digital PDF, printed wet stamp, or both.
- 2
Collect complete originals, both sides of every page
Scan in colour at 300 dpi or better with all four edges visible. Include reverse sides carrying grading scales, stamps, endorsements or signatures; a complete translation must render every stamp that appears on the source.
- 3
Confirm name spellings against the passport
Send the passport photo page for every person named. The translation follows passport spelling so the assessment file, the visa application and the qualification records all agree.
- 4
Translation by a translator certified in that direction
NAATI certification is granted per language pair and direction. Work is assigned to a practitioner certified in the exact direction your documents require, and the certification page states the practitioner's name and CPN.
- 5
Independent verification against the source
A second reviewer checks document numbers, dates, issuing institution names and page order against the original, then sends you a draft for review before the final certified file is issued.
- 6
Delivery in the format the authority accepts
A digitally certified PDF suits online portals; a printed copy with a physical stamp suits authorities that require mail submission. Tell us your lodgement date so the file is ready in time.
Why document sets get returned
- Name spelling that differs from the passport — the most common reason a document set is returned.
- Sending only the first page of a transcript and omitting the grading-scale page on the reverse.
- Translating an institution or qualification name differently from the official English name the institution itself publishes.
- Submitting the translation without a copy of the source document, when both are required side by side.
- Reusing an old translation after the source document was reissued or amended.
- Assuming consular legalisation is required, when most Australian authorities ask only for a properly certified translation.
Frequently asked questions
Does VETASSESS require a NAATI certified translation?
Translations produced inside Australia are generally expected to come from a translator certified by NAATI in that language direction. Translations produced overseas are commonly accepted where they state the translator's full name, address, contact details and qualifications. VETASSESS sets its own conditions, so check its current requirements page before ordering.
Do I submit the source document as well as the translation?
Almost always, yes. The assessor compares document numbers, stamps and signatures against the source, so a translation on its own is rarely sufficient.
Is a digitally stamped PDF accepted?
Most online portals accept a PDF carrying the translator's digital stamp and signature, which can be validated. If the authority asks for a printed copy by mail we issue a wet-stamped hard copy instead.
Does a translation expire?
The translation itself has no fixed expiry, but source documents such as freshly issued registry extracts or registration status letters often do. Check the validity of the source before lodging.
Do you serve clients outside Australia?
Yes — the service is online worldwide, in every language pair where a certified practitioner exists. Send scans, receive the certified file by email, and request a printed copy to any address.
Can you tell me whether my qualification will be assessed positively?
No. Assessment outcomes rest with the authority, and immigration advice is the work of a registered migration agent (OMARA). We prepare and certify translations and explain document formatting requirements.
Official sources
Have your files checked first
Send your scans on LINE with the assessing authority and your nominated occupation. We confirm the language pair, certification format and working-day turnaround in writing before any work starts.
Ask on LINE @NAATIRelated document guides
Related visa groups
Other assessing authorities
Reviewed July 2026. General document-preparation information only, not immigration assistance. We are not a registered migration agent (OMARA).